E-12025 Report - Redacted
24 passages
1. INTRODUCTION The 2025 Annual Compliance Report outlines EfficiencyOne's (E1) compliance with its Inter- Affiliate Code of Conduct (the "Code") for the period of January 1, 2025 to December 31, 2025. Approved by the Nova Scotia Utility a...
AI summary EfficiencyOne's 2025 Annual Compliance Report details adherence to its Inter-Affiliate Code of Conduct, governed by the Nova Scotia Energy Board under the Public Utilities Act. The report outlines regulated demand-side management activities and distinguishes between regulated and unregulated franchise operations.
10 2. AFFILIATES Table 1 provides details of E1's Affiliates.[4](#page-3-3) 11 12
AI summary The document section titled '2. AFFILIATES' references Table 1, which provides details of E1's Affiliates. The text includes a footnote [4] indicating additional information is cited elsewhere.
- During 2025, E1 provided shared services to both Affiliates. No services were provided by either - Affiliate to E1 during the 2025 reporting period. - E1 maintains Shared Services Agreements with both Affiliates, governing all shared ser...
AI summary In 2025, E1 provided shared services to its Affiliates E1S and HCi3 on a fully allocated cost basis, with no services provided in return. Shared Services Agreements are in place, and employee-specific service agreements govern the relationship, with detailed transaction summaries provided in attachments.
4. COST ALLOCATORS AND METHODOLOGY [6](#page-4-3) - The EfficiencyOne Code of Conduct Governing Affiliate Transactions Internal Guidelines filed on - May 11, 2017,[7](#page-4-4) remains in effect, provided as Attachment E. [8](#page-4-5) T...
AI summary The document outlines the ongoing application of EfficiencyOne's Code of Conduct for Affiliate Transactions, including definitions of 'Shared Services' and 'Fully Allocated Costs.' It specifies billing practices for seconded employees at 100% of salary and separate overhead charges, referencing NSUARB and Board Order M07390.
5. INTER-AFFILIATE COSTING PRICING PROCEDURES [9](#page-5-3) - E1 has developed several internal procedures to manage Affiliate transactions. In addition, a - 2019 external audit of compliance with these procedures was completed by KPMG an...
AI summary EfficiencyOne (E1) has established internal procedures for managing affiliate transactions, including invoicing, time reporting, and fully allocated costing rates. A 2019 KPMG audit of these procedures was completed, with all recommendations implemented into E1 operations.
6. OVERHEAD COSTS - As outlined in the Code, "Sharing of Assets, Equipment, and Other Overhead Costs", the "assets, - equipment and other overhead costs of E1, used in relation to the Utility, shall be separated in - ownership from the ass...
AI summary The section outlines the separation of EfficiencyOne's (E1) overhead costs from other Affiliates, allowing shared ownership on a cost recovery basis. E1 provided 2025 overhead cost details for E1S and HCi3 Affiliate transactions, referencing a code that governs asset sharing.
6.1 E1S - As provided in Attachment A (Summary of Affiliate Transactions Services Provided by E1 to E1S), - 2025 overhead costs for the E1S affiliate were $8,259. Table 2 provides a breakdown of these - 2025 overhead costs by category type...
AI summary The document outlines 2025 overhead cost allocation for E1S, an EfficiencyOne affiliate, including salary and benefit breakdowns by category. It references the EfficiencyOne Code of Conduct and subsections of the Code governing affiliate transactions, emphasizing compliance with internal guidelines and asset-sharing policies.
8 Table 2: E1S Affiliate Transactions – 2025 Overhead Costs by Category Affiliate Transaction Overhead Cost by Type E1 Employee Cost for Affiliate Transactions Affiliate Employee Costs for Affiliate Transactions Total Overhead Costs for Af...
AI summary Table 2 details E1S Affiliate Transactions overhead costs in 2025, categorized into IT, office/insurance, rent, and training. Total overhead costs amount to $8,259, with E1 employee costs at $2,902 and affiliate employee costs at $5,357. The table includes breakdowns by category and employee metrics.
11 6.2 HCi3 As provided in Attachment C (Summary of Affiliate Transactions – Services Provided by E1 to HCi3), 2025 total overhead costs for the HCi3 affiliate were $59,916. Table 3 provides a breakdown of these 2025 overhead costs by cate...
AI summary The text details HCi3's 2025 overhead costs of $59,916, broken down by category and applied based on full-time equivalents. Overhead charges depend on applicable categories, with examples like software licenses only applying to E1 staff, not the affiliate. The methodology considers employee counts and FTEs for cost allocation.
4 Table 3: HCi3 Affiliate Transactions - 2025 Overhead Costs by Category Affiliate Transactions Overhead Cost by Type E1 Employee Costs for Affiliate Transactions Affiliate Employee Costs for Affiliate Transactions Total Overhead Costs for...
AI summary Table 3 details HCi3's 2025 overhead costs by category, including Information Technology ($31,819), Office and Insurance ($6,265), Rent ($17,823), and Training ($1,009), with total overhead costs of $56,916. Salary and benefits amount to $57,761, with 15 E1 employees and 6 Affiliate employees.
10. SUMMARY - Throughout 2025, E1 maintained full compliance with all requirements of the Inter-Affiliate Code - of Conduct. All transactions with Affiliates were conducted on a fully allocated cost basis, - appropriate organizational boun...
AI summary In 2025, EfficiencyOne (E1) maintained full compliance with the Inter-Affiliate Code of Conduct. All transactions with affiliates were conducted on a fully allocated cost basis, organizational boundaries were maintained, and employees completed required training. E1 remains committed to transparency and compliance in its interactions with affiliates.
Affiliate Transactions - Services Provided by EfficiencyOne to EfficiencyOne Services Inc. Shared Services Hours Salary Benefits Overhead Products Total Affiliate Business Activities 306.25 $ 17,977.50 $ 3,379.77 $ 2,667.52 $ 24,024.79 Cor...
AI summary The document presents a detailed breakdown of affiliate transactions between EfficiencyOne and EfficiencyOne Services Inc., including shared services, hours, salary, benefits, overhead, and total costs for the year 2025. The table outlines the financial contributions from various service categories.
None EfficiencyOne - Affiliate Code of Conduct - Annual Compliance Report Summary of Affiliate Transactions - EfficiencyOne Services Inc. EfficiencyOne Employees
AI summary This document presents a summary of affiliate transactions related to EfficiencyOne's code of conduct and annual compliance report, focusing on EfficiencyOne Services Inc. and its employees.
EfficiencyOne - Affiliate Code of Conduct - Annual Compliance Report Summary of Affiliate Transactions - EfficiencyOne Services Inc. Corporate Services % of Available FTE Fully Allocated Employee Hours Time Spent Costing Rate Salary Benefi...
AI summary The document outlines the annual compliance report for EfficiencyOne's Affiliate Code of Conduct, detailing the distribution of employee hours and associated costs for services provided between EfficiencyOne and the Halifax Climate Investment, Innovation, and Impact Fund in 2025.
REDACTED Attachment E EfficiencyOne Code of Conduct Governing Affiliate Transactions Internal Guidelines These Internal Guidelines outline how EfficiencyOne will calculate Fully Allocated Costs when the Utility acquires Shared Services fro...
AI summary This document outlines EfficiencyOne's internal guidelines for calculating Fully Allocated Costs in transactions involving shared services between the Utility and its Affiliates, ensuring proper cost allocation when services or employees are shared.
BACKGROUND On August 29, 2017, the Nova Scotia Utility and Review Board (the "UARB") approved EfficiencyOne's (E1) Code of Conduct Governing Affiliate Transactions (the "Code"). The Code applies to E1's electricity efficiency and conservat...
AI summary The Nova Scotia Utility and Review Board (UARB) approved EfficiencyOne's (E1) Code of Conduct for Affiliate Transactions in 2017. The Code governs E1's electricity efficiency activities and applies to its affiliates, EfficiencyOne Services (E1S) and Halifax Climate Investment, Innovation and Impact Fund (HCi3). Updates to the Code will be communicated post-approval.
APPOINTMENT OF COMPLIANCE OFFICER E1 is required under the Code to appoint a member of the Executive Leadership Team as Compliance Officer. The Compliance Officer is the Director, Finance and Regulatory Affairs. The Compliance Officer's re...
AI summary E1 is required by the Code to appoint the Director of Finance and Regulatory Affairs as Compliance Officer, with responsibilities including ensuring Code compliance, preparing annual reports, managing disputes, and maintaining Affiliate transaction records.
PURPOSE OF STAFF INTERNAL GUIDELINES The purpose of the Staff Internal Guidelines is: - a) to ensure employees are aware of how the Code applies to any Affiliate work in which E1 staff are engaged; - b) to outline what the expectations are...
AI summary The Staff Internal Guidelines aim to inform employees about the Code's application to Affiliate work, outline compliance expectations, and direct staff to supporting documents. Affiliate transactions are limited to interactions with E1S and HCi3.
PURPOSE OF CODE OF CONDUCT The Code sets out standards and parameters for all Affiliate interactions to ensure that there are no adverse effects on E1. This means that: - a) E1 cannot support an Affiliate through providing goods and servic...
AI summary The Code of Conduct establishes rules for Affiliate interactions with E1 to prevent adverse impacts. Key requirements include fair market valuation of services, protection of customer data, and separation of financial records. E1's management must ensure alignment with organizational goals.
UNDERLYING PRINCIPLES OF THE CODE It is important that all Affiliate transactions are transparent and that there are no associated risks to E1. This is accomplished through the following: - a) Affiliate transactions requiring E1 staff supp...
AI summary The text outlines principles for managing Affiliate transactions involving E1, emphasizing transparency and risk mitigation. Key requirements include pre-approval via a form, manager approval, and time tracking for staff involvement in such transactions.
Affiliate Invoicing Where services are provided by E1 to an Affiliate or vice versa, there must be a customer invoice created with the same payment terms as other E1 suppliers. SPP -Affiliate Invoicing documents this process. (SharePoint L...
AI summary The document outlines invoicing requirements for services between E1 and its affiliates, mandating customer invoices with standard payment terms. Third-party contractors must invoice affiliates directly, and separate billing accounts should be established for E1 and affiliates when services are shared.
Shared Services (Affiliate Business Activities) The ability to share employees is documented through a Shared Service Agreement and requires the completion of a Temporary Assignment form (Sharepoint Link). Staff should not engage in Affili...
AI summary The document outlines procedures for E1 staff engaging in Affiliate business activities, requiring Temporary Assignment forms, manager approval, and Finance reconciliation of staff hours. Compliance with these processes ensures proper oversight and accountability for shared employee time.
Fully Allocated Costs All hours inputted into Payworks are billed bi-weekly to an Affiliate at fully allocated costing rates. Fully allocated costing rates are calculated by Finance at the first of each new year. Finance is responsible for...
AI summary The document explains that Payworks hours are billed bi-weekly to an Affiliate using fully allocated costing rates determined annually by Finance. The SharePoint link provides more details on these rates.
ANNUAL COMPLIANCE REPORTING E1 has an obligation to file an Annual Compliance Report with the UARB. The report includes all Affiliate transactions and is subject to an external audit. E1 may conduct internal audits as well. Both audits, wh...
AI summary E1 is required to submit an Annual Compliance Report to the UARB, detailing Affiliate transactions and undergoing external audits. Internal audits may also be conducted to ensure compliance with the Code.